How we use your information
When you register, contribute, sign up to volunteer, or take any other action on our Site, we may ask you to give us contact information, including your name, address, telephone number, mobile telephone number and/or e-mail address. We may obtain information about you from outside sources and add it to or combine it with the information we collect through this Site.
We use this information to operate this Site, send you news and information about our activities, solicit your participation in our activities, and related uses. We use your e-mail address to send such information by e-mail, and may use your telephone number to call you or send you a text message or phone call for these purposes.
To companies that assist us in maintaining this Site or with our activities, but only for purposes of providing services to us and with the strict requirement that any such company will never itself have the right to contact you for any reason;
To comply with applicable law or legal requirements (for example, a lawful subpoena), to protect our rights or property, or to protect our supporters from fraudulent, abusive, or unlawful conduct, or if we reasonably believe that an emergency involving immediate danger of death or serious physical injury to any person requires disclosure of communications or justifies disclosure of records;
With candidates, organizations, committees, or groups that we believe share the same political or social viewpoints or objectives as us; or to other groups with your consent.
Submitting your personal information (including e-mail address) on this website will sign you up to receive e-mails from us. We may also use your first name to indicate the latest actions taken on this site.
We comply with the Children’s Online Privacy Protection Act. We do not solicit and do not accept personally identifying information from any person under 13 years of age.
Visitors to this Site who are under 13 years of age should not use this Site except under the supervision and with the assistance of their parent or legal guardian, and should never submit any personally identifying information to the Site. For example, visitors under 13 years of age should not register, purchase or use services or take any actions on or through this Site.
Credit card information; protection of personal information
When you purchase services through this Site, we collect credit card information from you. That information is used solely for processing your contribution; is not maintained by us; and is never disclosed to anyone, for any other purpose other than for processing your contribution, under any circumstances.
We use industry standard security measures to protect against the loss, misuse or alteration of all of the personally identifiable information that you provide to us. Our server is located in a locked, secure environment. All supplied credit card information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment processing provider’s database.
Permission to access your personally identifiable information is granted only to you and our employees or contractors who need to know that information to provide services to you and who are required to keep the information confidential. Although we make good faith efforts to store information collected by this Site in a secure operating environment, we cannot guarantee complete security.
Contributions - Public Information
We may be required to file regular reports with the IRS or other federal agencies that publicly disclose all donations. State and local election laws may also require us to disclose this information at a lower itemization threshold, depending on the committee’s activity.
Cookies and data tracking
A cookie is a piece of data stored on the user’s hard drive containing information about the user. Some parts of this Site may be password-protected. We may use a cookie (cookies reside on your computer and are under the control of your browser) to help us remember and process items that you purchase through this Site; and/or to compile aggregate data about visitors to the Site and their interaction with the Site for the purposes of improving the operation of the Site and/or offering better Site experiences and tools in the future.
We may also use third-party services such as Google Analytics and Meta (Facebook) Pixel. This helps us understand traffic patterns and know if there are problems with our Site. We may also use embedded images in emails to track open rates for our mailings, so that we can tell which mailings appeal most to our supporters.
We may place online advertising with third-party vendors, including Google and Meta (Facebook), which will be shown on other Sites on the internet. In some cases, those third-party vendors may decide which ads to show you based on your prior visits to the Site. At no time will you be personally identified to those third-party vendors, nor will any of the information you share with us be shared with those third-party vendors. If you prefer to opt out of the use of these third-party cookies on the Site, you can do so by visiting the Network Advertising Initiative opt out page.
Links to other sites
How to contact us
- Emailing us at email@example.com; or
- Writing us at: PO BOX 27881, AUSTIN, TX 78755
State Specific Privacy Policies
This PRIVACY NOTICE FOR RESIDENTS OF CALIFORNIA, VIRGINIA, COLORADO, CONNECTICUT, AND UTAH (this “Notice”) supplements the information contained in the general privacy language and applies solely to those individuals who reside in the aforementioned states (“consumers” or “you”). While as a non-profit, we are not necessarily subject to the laws of the various states we nonetheless aim to comply with the spirit of such laws, and are thus issuing this Notice as called for by the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act (together “CCPA”), the Virginia Consumer Data Protection Act (“VCDPA”), the Colorado Privacy Act (“CPA”), the Connecticut Data Privacy Act (“CTDPA”), the Utah Consumer Privacy Act (“UCPA”), and other applicable privacy laws (the “Applicable Laws”). Any terms used in this Notice that are not defined in the Notice itself have the same definitions as used in the Applicable Laws.
Definition of Personal Information
We collect certain “personal information” from visitors to our site and otherwise. The CCPA defines personal information as information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer, household or device. The CPA, CTDPA, UCPA, and VCDPA define personal information or personal data as any information that is linked or reasonably linkable to an identified or identifiable individual. Personal information does not include:
- Publicly available information from government records;
- Aggregated or Anonymized/De-identified information; or
- Information excluded from the scope of the Applicable Laws, like:
- health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data;
- personal information covered by certain other privacy laws.
What Personal Information We Collect
We may have collected the following categories of personal information from consumers within the last twelve (12) months:
|Identifiers||Real name, alias, postal address, personal and work phone number, unique personal identifier, online identifier, Internet Protocol address, personal photograph/image, personal and work email address, account name, and other similar identifiers|
|Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e))||Name, signature, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, or health insurance information. Some personal information included in this category may overlap with other categories|
|Protected classification characteristics under California or federal law||Age (40 years or older), physical or mental disability, veteran or military status|
|Internet or similar network activity||Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement, broad geolocation (not precise)|
|Sensitive Personal Information, with your consent where required||Your Social Security number, driver’s license number, passport number, state identification card, racial or ethnic origin, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation or EEOC monitoring information (ethnicity, religion, gender and sexual orientation)|
Categories of Sources
We obtain the categories of personal information listed above:
- from activity on our websites or mobile application (for example, from submissions to our mobile application or through our website portals, or from automatically collected website or mobile application usage details);
- from donors and other individuals that sign up for our newsletter or otherwise; and
- from third parties from whom we obtain products or services.
How We Use Personal Information
We may use or disclose personal information we collect for one or more of the following business purposes:
- To fulfill a request or satisfy the reason for which the information is provided. For example, if an individual provides a donation, they may also provide their name, credit card information, email address, and/or other information so that we can provide them confirmation of and a receipt for their donation;
- To comply with reporting and other campaign finance requirements under the law;
- To provide our contacts with email alerts, event registrations and other notices concerning our campaign, events, news, or other items that may be of interest;
- With regard to website visitor information, to measure the number of visitors to different pages on the website, conduct statistical modeling and evaluate, modify and enhance our websites, our services and our business. We also use this information to monitor network traffic and to identify unauthorized access or unusual activity on the website;
- As required by applicable laws, regulations, and court orders;
- To respond to law enforcement requests; and
- As otherwise described to you when collecting your personal information.
Disclosure of Personal Information
With regard to your personal information:
- We do not sell or share personal information to third parties for advertising or marketing products and services to you, or to third parties whose purpose in acquiring the information is to sell your personal information to others for advertising or marketing purposes.
- We will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated, or incompatible purposes without first providing you notice in the manner specified in the “Changes to this Notice” section of this Notice.
- We may disclose your personal information to third parties for campaign-related purposes. Before we disclose personal information for a business purpose, we enter into a contract that describes the purpose and requires the recipient not to use or disclose the information except for purposes specified in the contract (typically to perform services for us).
- We are required to disclose information regarding our contributions to comply with campaign finance laws. Federal law requires us to use our best efforts to collect and report the name, mailing address, occupation and name of employer of individuals whose contributions aggregate in excess of $200 in a calendar year.
- We release personal information when we believe release is necessary or appropriate to comply with the law (e.g., a lawful subpoena); to protect our rights or property; to protect our donors and supporters from fraudulent, abusive, or unlawful conduct; or if we reasonably believe that an emergency involving immediate danger of death or serious physical injury to any person requires the disclosure of communications or records.
We disclose your personal information to the following categories of third parties:
- Service providers;
- Third parties who assist us with this or our other websites, or our applications. This may include information you provide as part of voluntary surveys about application or website-related issues taken while or after visiting the site;
- We may disclose selected personal information to other candidates, campaigns and organizations that we believe are like-minded or that we believe you may wish to hear from.
- We also may disclose personal information to regulators or other law enforcement entities or as otherwise required by applicable laws, regulations, and court orders.
In the twelve (12) months preceding the date of this Notice, we have not sold or shared any personal information other than as specified in this Notice.
We may retain your personal information for the longer of five (5) years or the period permitted by applicable law. In any case, we will retain your information for no longer than we believe is reasonably necessary to fulfill the purposes for which it was collected.
Your Rights and Choices under the CCPA, VCDPA, CTDPA, and UCPA
California, Virginia, Connecticut, and Utah provide their respective residents with specific rights regarding their personal information. As noted previously, we are not subject to the privacy laws of these states, and with that in mind, while we can’t guarantee we will be able to fulfill your requests regarding your information, we will take reasonable steps to do so where we believe it is appropriate.
Your Colorado Privacy Rights (starting July 1, 2023)
Starting July 1, 2023, we may be subject to the CPA, which provides residents of Colorado with specific rights regarding their personal information. Should we be subject to the law, this section describes the rights of consumers who are residents of Colorado and explains how to exercise those rights.
Access to Specific Information and Data Portability Rights
You have the right to request that we disclose certain information to you about our collection and use of your personal information. Before we disclose information to you, we will ask you for information to verify your identity. Once we receive and confirm your verifiable consumer request, we will disclose to you whether we process your personal information and provide you with access to your personal information. We will provide a copy of personal information we have obtained about you in a portable and, to the extent technically feasible, readily usable format.
Please note that we may not disclose the information you have requested if we are unable to verify your identity. In addition, we may not disclose certain information that is covered by one or more exemptions, as outlined in the CPA.
Deletion Request Rights
You have the right to request that we delete personal information that we collected and retained. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies. Note that other state and federal laws may prevent us from being able to delete your information. If we deny your deletion request, we will inform you and explain the basis for our denial.
Correction Request Rights
You have the right to request that we correct inaccuracies in your personal information, taking into account the nature of the personal information and the purposes of the processing. Once we receive and confirm your verifiable request, we will correct your personal information from our records, unless an exception applies. If we deny your correction request, we will inform you and explain the basis for our denial.
If we deny your request, you have the right to appeal our decision. We will respond to appeals within 45 days.
How to Exercise Your Colorado Privacy Rights
To exercise any of the rights described above, please submit a request to us by either:
- Emailing us at firstname.lastname@example.org; or
- Writing us at: PO BOX 27881, AUSTIN, TX 78755
You must describe your request with sufficient detail to allow us to properly understand, evaluate, and respond to it.
As noted, we respond only to requests that are verifiable consumer requests. Therefore, when you submit a request to us, we will seek to verify your identity by asking you to provide us with information that enables us to identify you, such as your email address or the last four digits of your social security number. We also may use a third-party verification provider to verify your identity.
We will not respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.
Changes to This Notice
We reserve the right to amend this Notice at our discretion and at any time. When we make changes to this Notice, we will notify you by posting the updated Notice on our website homepage. Please be sure to check back periodically for any updates.